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Terri Ross Consulting LLC

How To Stand Out In The World Of Medical Aesthetic Offices

When I first started my business, I was well aware of the positive impact I would make, however; the outcomes have far exceeded my expectations. Providing growth strategies is my passion, and I want you to dive into reading some of the ways I’ve helped businesses get to where they are today. This is for business owners who want to make their businesses stand out and shine, and want to stay ahead of the industry.

In this article I will be taking you through some of the criteria that every practice needs to consider when entering the aesthetic market, and to continue to monitor and evaluate for continuous success.

In the world of medical aesthetic offices, competition is steadily increasing and fierce. In order to succeed and stand out against the sea of competitors your office must exceed expectations. This means every aspect of your office, from the infrastructure, processes, systems, staff to location and marketing strategies, must be carefully planned out and executed. One critical part of managing growth and optimizing your processes is knowing where you are by the numbers. 

A knowledgeable and engaging front office staff, informed marketing strategies, state-of-the-art technology, trained clinical providers that are able to perform a successful patient consultation, more importantly systems and processes in place are all integral parts of a top-performing medical office. In my 8 years of experience transforming new or average performing medical aesthetic offices into top-performing practices, I’ve developed a list of 6 key components that differentiate a highly successful medical spa or medical practice.


Well-Trained Front Office Staff

Your front office staff is the face of your office. It is critical that all members of the front office are well trained, knowledgeable, informed and engaging.

The job of the front office staff is really two-fold:

  1. To engage, listen, and inform prospective patients of the high-quality care your office offers and

  2. To continue to offer the highest quality of service to current patients, which relates directly to your patient retention.

When a prospective patient calls your office, the front office staff must quickly and effectively portray the message that your office offers the highest-quality care, technology and expertise in the market. Therefore, it is critical that all members of your staff are knowledgeable—that they know the details of every procedure and treatment you offer. Further, it is imperative that they know how the treatments/services offered in your office compare to competitors and are able to relay that information clearly and concisely to potential patients. By listening, engaging and responding, your front office staff will consistently convert prospective patients into long-term patients and ensure current patients are satisfied and return.


To start-up and maintain a top-performing office, you will undoubtedly need passion for patient care and for business. Aside from developing the initial expertise required to start your office, you will need to stay informed and ahead of new technologies and successfully incorporate these into your practice on a regular basis. This takes passion and drive. And further, you’ll need passion for business. Know your office by the numbers: potential ROI on equipment and marketing strategies, new patient rates, and room revenue assumptions, to name a few. Read more about critical numbers you should know here:. Plan for the future. Consistently and creatively think of new ways to expand your business and implement the necessary changes for future growth. New marketing strategies, processes and protocols, and staff training are all included in a comprehensive plan for office growth and optimization. To lead both the medial and business sides of your office, you will certainly need passion and a keen sense of determination.

Marketing Strategies

Marketing strategies are critical in the world of medical aesthetic offices. You need to stand out among the sea of competitors and the most direct way to do this is to be known. Make sure potential patients know you exist. And further, make sure they know key elements that make your office unique: state-of-the-art equipment, the highest quality of service, personalized treatment plans, etc. In other words, brand your office. Another important aspect of effective marketing is to make specific goals and implement strategies to get there. If your goal is to increase new patient leads by 50%, implement fresh and innovative advertising and/or offer a new promotion to attract potential patients. Measure your progress and keep track of your marketing ROI. Read more about how to build a successful marketing plan in this article from the Huffington Post.


Choosing the right location for your medical aesthetic office is key.

The right location takes a number of factors into consideration:

  • Where your prospective patients live, accessibility, visibility and convenience.

  • Is your office centrally located and convenient to a broad base of customers?

  • How visible is your office?

  • Your office, the physical structure, sign, and parking lot is a central part of your marketing strategy.

A well-located office attracts new patients and helps to ensure current patients return. 

State-Of-The-Art Technology

Treatment and procedure options in the world of medical aesthetic offices are constantly evolving, as new research emerges and new products become available. To offer the best possible service to your patients, you will need the best tools. This means that in addition to staying on top of emerging research trends, you will need to assess, budget for, and acquire new equipment for your office.

This requires careful research and calculations:

  • Initial cost, maintenance costs, training, and treatment pricing all go into calculating the potential ROI for a new piece of equipment.

  • You’ll also need to consider your competitors when choosing which equipment to acquire.

  • Do you offer new and/or different technology compared to your top competitors?

  • How will you differentiate your office?

New technology goes hand-in-hand with staying on trend with the newest medical aesthetic treatments. You want to make sure you have the proper tools to offer the best service.

Staying On Trend

It is imperative that you stay ahead of new technologies and treatment options. This requires knowing the research and implementing changes ahead of time to acquire new equipment and the expertise to use it. This also requires that your office staff and clinical medical providers are continually learning the technology and portraying this information clearly to prospective patients. In this industry, prospective patients often know what they want—and they are seeking out the right office to offer that service. Make sure your staff is informed and knowledgeable of the technology you offer. State-of-the-art technology, a well‑trained staff and creative marketing strategies will ensure that you consistently land and retain patients seeking the newest available procedures.

In conclusion, comprehensive and consistent set up of your practice requires constant fine-tuning and it is helpful to engage the help of a professional who can look at your practice with fresh eyes. As a busy doctor or business owner, your focus is on treating your patients but the same care is required to build the business. 

Optimize Your Business

Terri Ross can take your business to new levels, whether you’re looking for exclusive private strategy sessions, corporate sales training, or a keynote speaker for the next major aesthetic event. Book Terri Ross today to take the first steps in giving your business the tools it needs to succeed in this incredibly competitive landscape.

Terri Ross